Privacy Policy

Overview & Scope

This Privacy Policy applies to all information collected through:

• The Digital Royalty Distribution website at digitalroyaltydistribution.com and all associated pages
• The client onboarding process, service agreements, and account registration
• The administration of royalty collection, publishing administration, catalog and metadata management, and royalty auditing services
• Email communications, contact forms, and all other correspondence with DRD
• Any other interaction between you and Digital Royalty Distribution, LLC in connection with our services

By engaging with our website or entering into a service agreement with DRD, you consent to the practices described in this Privacy Policy. If you do not agree with any portion of this policy, please do not submit your information or engage our services.

Information We Collect

We collect information in the following categories:

• Full legal name, preferred name, and professional stage name or artist name
• Email address, phone number, and mailing address
• Social Security Number or Employer Identification Number, where required for tax reporting and royalty disbursement
• Bank account and payment information for royalty distribution
• Government-issued identification where required for identity verification
• Professional affiliations, PRO membership information, and publisher IPI numbers

• Song titles, composition information, recording details, and release data
• Copyright ownership percentages, songwriter splits, and co-writer information
• ISRC codes, ISWC codes, UPC/EAN codes, and other catalog identifiers
• Existing licensing agreements, sync licenses, and publishing contracts
• PRO registration records, MLC registration data, and other rights organization filings
• Historical royalty statements, payment records, and income history you provide to us

• IP address, browser type, device type, and operating system
• Pages visited, time spent on pages, and navigation paths on our website
• Referring website or source that directed you to our site
• Contact form submissions and inquiry content

• Emails, messages, and all correspondence you send to us
• Notes and records from client calls, meetings, and consultations
• Feedback, questions, and support requests

How We Use Your Information

We use the information we collect solely to provide and improve our royalty administration services. Specific uses include:

• Registering and maintaining your works with PROs, the MLC, HFA, the US Copyright Office, and international rights organizations
• Collecting performance, mechanical, digital, and synchronization royalties on your behalf
• Administering publishing rights, mechanical licenses, and sync licensing
• Conducting royalty audits and filing claims for underpaid or uncollected royalties
• Distributing collected royalties to you accurately and on schedule
• Generating royalty statements and custom income reports for your account
• Maintaining and updating your catalog metadata across platforms and rights databases

• Creating and managing your client account and service agreement
• Processing payments, issuing invoices, and maintaining financial records
• Communicating with you about your account, service updates, and royalty activity
• Verifying your identity and ownership of the rights you submit for administration
• Complying with tax reporting obligations, including the issuance of 1099 forms

• Complying with applicable federal and state laws, including those governing music licensing and copyright
• Enforcing our service agreements and protecting the rights of our clients
• Maintaining records required by law or regulation

• Responding to inquiries submitted through our website or email
• Sending service-related notifications, updates, and account communications
• Sending educational content, industry updates, and newsletters with your consent
• Improving our website, services, and client experience

We do not sell, rent, or otherwise disclose your personal information or catalog data to third parties for their own marketing or commercial purposes.

Information Sharing

We share your information only in the limited circumstances necessary to administer your royalties and operate our services:

• Rights Organizations: We submit your catalog information, registration data, and relevant personal information to PROs (ASCAP, BMI, SESAC), the MLC, HFA, the US Copyright Office, and international collecting societies as required to register your works and collect royalties on your behalf.
• Digital Service Providers: We communicate catalog and metadata information to streaming platforms, digital distributors, and licensing bodies as required to ensure accurate royalty attribution and collection.
• Sub-Publishers and International Affiliates: For international royalty collection, we work with sub-publishers and international partner organizations. Your catalog information and necessary identifying data is shared with these partners solely for the purpose of collecting royalties in foreign territories.
• Payment Processors: We use third-party payment processors to distribute royalties and process service fees. These processors receive only the information necessary to complete the transaction and are contractually obligated to protect your data.
• Professional Advisors: We may share information with our attorneys, accountants, or auditors in the course of operating our business. These parties are bound by professional confidentiality obligations.
• Legal Compliance: We may disclose information if required by law, court order, government request, or to protect the rights and safety of Digital Royalty Distribution, our clients, or the public.
• Business Transfers: In the event of a merger, acquisition, or sale of DRD's assets, your information may be transferred as part of that transaction. We will provide notice as required by applicable law, and your rights administration will be continued under any successor entity.

We never share your catalog data, royalty history, or financial information with other clients or third parties for purposes unrelated to the administration of your rights.

Client Catalog & Rights Data

Because DRD administers your intellectual property on your behalf, we collect and handle sensitive catalog and rights data. We treat this information with the highest level of confidentiality. Specifically:

• Your catalog data is used exclusively to administer your rights and collect royalties as instructed under your service agreement
• We do not use your catalog data for our own commercial purposes, nor do we license or exploit your works beyond the scope of our administrative services
• Co-writer and co-publisher information shared with us is handled confidentially and used only as necessary to register and collect on jointly owned works
• Royalty statements, income histories, and financial data are maintained with strict access controls and are not shared with parties outside of those required for service delivery
• Upon termination of your service agreement, your catalog data and all associated records will be handled in accordance with the data return and retention provisions of your agreement

If you have questions about how a specific piece of catalog or rights information is being used, please contact us directly at info@digitalroyaltydistribution.com.

Cookies & Tracking Technologies

Our website may use cookies and similar technologies to improve functionality and understand how visitors use the site. These may include:

• Essential cookies required for the website to function properly, such as session management and form functionality
• Analytics cookies that help us understand traffic patterns and usage behavior so we can improve the site experience
• Preference cookies that remember your settings and preferences across visits

We do not use cookies to track your behavior across third-party websites or build advertising profiles. You may control or disable cookies through your browser settings at any time, though some website features may not function as intended with cookies disabled.

Data Retention

We retain your information for as long as necessary to fulfill the purposes described in this Privacy Policy, maintain your active service agreement, and comply with our legal and regulatory obligations.

While your service agreement is active, we retain all catalog data, registration records, royalty statements, and financial records necessary to administer your rights fully and accurately.

Following the termination of a service agreement, we retain financial records, payment histories, and business correspondence for a minimum of seven (7) years in compliance with standard business record-keeping and tax reporting requirements. Catalog registration records may be retained longer where we have ongoing obligations to rights organizations.

Information submitted through website contact forms or general inquiries is retained for as long as reasonably necessary to respond to your inquiry and for our internal records.

When data is no longer required, we take reasonable steps to securely delete or anonymize it in accordance with our internal data management practices.

Your Rights

You have the following rights with respect to the personal information DRD holds about you:

• Access: The right to request a copy of the personal information and catalog data we hold on your behalf
• Correction: The right to request correction of inaccurate, incomplete, or outdated information in your account or catalog records
• Deletion: The right to request deletion of your personal information where we are not legally required to retain it. Note that certain data - including copyright registrations and royalty payment records - may be subject to mandatory retention periods
• Portability: The right to receive a copy of your catalog data and royalty records in a structured, commonly used format upon termination of your service agreement
• Opt-Out of Marketing: The right to opt out of non-service marketing communications at any time by contacting us directly or clicking the unsubscribe link in any email
• Restriction: The right to request that we limit the processing of your data in certain circumstances, such as while a dispute is being resolved

To exercise any of these rights, please contact us at info@digitalroyaltydistribution.com with the subject line "Privacy Rights Request." We will respond within a reasonable time frame consistent with applicable law. Please note that some requests may be limited by our contractual obligations or legal requirements.

Security

We take the security of your personal information and catalog data seriously. We implement administrative, technical, and physical safeguards designed to protect your information against unauthorized access, disclosure, alteration, loss, and destruction. These measures include:

• Restricted internal access to client data on a need-to-know basis
• Secure storage of financial and tax identification information
• Encrypted transmission of sensitive data where technically feasible
• Regular review of our data handling and security practices

Despite these measures, no system is completely immune to security risks. We cannot guarantee the absolute security of information transmitted over the internet. If you have reason to believe your information has been compromised, please contact us immediately at info@digitalroyaltydistribution.com.

Third-Party Services

In delivering our services, we may work with third-party platforms, tools, and service providers - including rights organization portals, royalty management software, payment processors, and cloud storage providers. We carefully vet these partners and, where applicable, enter into data processing agreements that require them to handle your information with appropriate security and confidentiality.

Our website may contain links to external websites or resources. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review the privacy policies of any external sites you visit.

We do not allow third-party advertising networks or data brokers to collect information from our website or use our client data for their own purposes.

Children's Privacy

Our royalty administration services and website are intended for adult music industry professionals and rights owners. We do not knowingly collect personal information from individuals under the age of 18.

If a minor has submitted information to us - for example, in the case of a young artist whose parent or guardian has initiated an inquiry - please contact us immediately at info@digitalroyaltydistribution.com and we will take prompt steps to address the situation appropriately.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our services, data practices, or legal obligations. When we make material changes, we will update the "Last Updated" date at the top of this page. For active clients, we will provide notice of any material changes by email.

Your continued use of our website or services after any update constitutes your acceptance of the revised policy. We encourage you to review this page periodically to stay informed about how we protect your information.

Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or the way your information is handled, please reach out to us directly:

• Company: Digital Royalty Distribution, LLC
• Email: info@digitalroyaltydistribution.com
• Subject Line: Privacy Policy Inquiry

We take every privacy inquiry seriously and are committed to responding promptly and transparently. This policy is governed by the laws of the State of Georgia.